Bottled water delivery software built for cooler distributors
Stop chasing bottle stock and empties on spreadsheets. ProWat schedules your rounds, reconciles bottles and deposits at every stop, and gives every driver a clean delivery note and proof of delivery.
Bottle stock is hard to control by hand
Bottled water distributors don't just deliver — they carry a rolling inventory of full bottles, empties and deposits around with every van, every day. Manual processes lose track fast.
Nobody knows exactly how many bottles are out
Full bottles delivered, empties collected, and stock sitting at customer sites are hard to reconcile from paper dockets or memory, so stock counts drift from reality.
Empties and cylinders go missing
Without a per-customer record of what's on site, empty bottles and cylinders quietly disappear, and no one notices until a stocktake comes up short.
Minimum orders and consumption are guesswork
Deciding when a customer is due a top-up, or whether they're under a minimum order agreement, is difficult without a running record of what they actually use.
Deposits are tracked in someone's head
Bottle and cooler deposits held per customer are easy to lose track of, leading to disputes at contract end or on final invoices.
What ProWat does
ProWat gives bottled water distributors a single system for stock, rounds, deliveries and deposits, so nothing depends on a driver's memory or a stack of paper dockets.
Tracks bottle stock and returns per customer
Every delivery and collection is recorded against the customer, so full bottles out and empties back are always reconciled — no more guessing what's sitting on site.
Reconciles empties and cylinders automatically
ProWat keeps a running balance of empties and cylinders held by each customer, flagging shortfalls so they're chased before they become a write-off.
Builds and schedules delivery rounds
Rounds are planned around your customers, vehicles and delivery frequency, so drivers follow an efficient schedule instead of an ad-hoc list of stops.
Digital delivery notes with proof of delivery
Drivers issue a delivery note at every stop and capture a signature or photo, so you have proof of delivery without a single sheet of paper.
Minimum-order and consumption tracking
ProWat watches each customer's usage against their minimum order commitment, so you can spot under-consuming accounts and plan top-ups before they run dry.
Per-customer bottle deposits
Deposits held against bottles and coolers are recorded per customer and carried through to invoicing, so nothing gets lost between delivery and billing.
The outcome
Accurate bottle stock
Always know how many full bottles and empties are with each customer.
Fewer lost empties
Running reconciliation catches shortfalls before they become write-offs.
Fewer run-dry calls
Consumption tracking flags customers before they hit a minimum order shortfall.
Clean deposit records
Per-customer deposits stay accurate from first delivery through to final invoice.
Frequently asked questions
Can ProWat track both full bottles and empties?
Yes. Every delivery and collection updates a per-customer balance of full bottles out and empties returned, so stock levels stay accurate without manual stocktakes.
Does ProWat help with missing empties and cylinders?
Yes. ProWat keeps a running record of empties and cylinders held by each customer and flags accounts where the balance looks wrong, so you can chase them early.
How does minimum-order tracking work?
ProWat records each customer's consumption over time against their minimum order agreement, so you can see who's under-ordering and plan a top-up before they run out.
Can drivers issue delivery notes without paper?
Yes. Drivers issue a digital delivery note at every stop and capture proof of delivery — a signature or photo — directly in the app.
How are bottle deposits handled?
Deposits are recorded per customer against the bottles and coolers they hold, and carry through automatically to invoicing, so nothing gets missed.
See bottled water delivery software against your own rounds
Book a demo and we'll show you how ProWat tracks bottle stock, reconciles empties and runs your delivery rounds end to end.
Also planning your rounds? Read about delivery route planning software.
Managing rentals too? See water cooler rental billing software.
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